FinPRO The Global Systems Integrated Financials

There are many benefits to be gained from running on a fully integrated system, including common master files, better system integrity, and additional functionality. Also you are just dealing with the same software company to resolve all issues and changes.

For effective business management you need ready access to daily information on the running of the business, so that problems and issues can be attended to and corrected as they occur, rather than finding that you had a problem well after the event, and too late to correct the problem. Timely information will lead to greater efficiency and profitability.

If you include the Global Systems Financials, you can then generate daily / weekly / monthly / annual Profitability Reports. There is great flexibility in the reporting, and in the Nominal / General Ledger and Accounts Receivable Ledgers there are standard Profitability reports, profitability by Customer with graphs, User Definable Profitability report formats etc. Reports can be run for a single period, a quarter, half year, financial year, calendar year etc.

FinPRO will also help with stock management, with the ability to auto generate Purchase Orders for low stock items. There are many special features designed to speed up data processing in high volume environments, saving time and processing cost. In the Nominal / General Ledger you can store as many years / periods as you wish in the live directory.

 

Nominal / General Ledger


Features include;

  • Multi Company & Multi Branch with Consolidated Reports
  • Utilize 12 or 13 accounting periods each year (ie., 13 x 4 week periods).
  • Define period start and end dates.
  • User definable account structure with a maximum of 40 characters.
  • Ability to post to the General Ledger real time (skip the GL batch process.).
  • Ability to edit previous years transactions.
  • Print financial reports from the previous year/s.
  • Retain 5,7,10 or more years of data live.
  • Create, track, graph, and edit your company's budgeting & forecasting.
  • Enter and edit general and recurring / standing journal transactions.
  • Generate automatic reversing entries / accruals.
  • Post transactions to multiple G/L accounts.
  • Bank Reconciliation – Multiple Bank Accounts, quick posting, easy adjustments

Reports include;

  • Trial Balance
  • Balance Sheet
  • Income Statement
  • General Ledger
  • Budget Categories
  • Budgets & Forecasts
  • Budget Variances
  • Graphs
  • 12 Month Profit & Loss
  • User defined P&L reports
  • Calendar Year as well as Financial Year [ or part year ] reporting
  • Weekly Profitability reporting

 

Accounts Receivable


Features include;

  • Open item or Balance Forward statements, multiple versions.
  • Generate single and recurring transactions.
  • Track unapplied payments and past due invoices.
  • Process full and partial payment of invoices, process unapplied payments.
  • Generate late charges on past due invoices.
  • Generate Account Service fees
  • Maintain multiple shipping addresses per customer.
  • Adjustments / payments group to invoice / transaction
  • Generate Credit Notes
  • Enter Customer Sales Budgets & Forecasts
  • Assign Customers to reporting / industry groups
  • Integrates to S2 Logistics systems, StorePRO, AUTOSTORE, FREIGHTRACK, DepotPRO etc.

Reports & Enquiries include;

  • Customer Payment Performance
  • Sales Analysis & Graphs
  • Trial Balance
  • Customer Enquiry
  • Weekly / Monthly Statements
  • Account Detail Report
  • Overdue Letters
  • Debit/Credit Journal
  • Transaction reports
  • Monthly Transaction Summary
  • Invoice & Credit Note history

 

Accounts Payable


Features include;

  • Process partial or full payment of invoices
  • Easily apply one-time or recurring expenses.
  • Process manual or system generated accounts payable cheques.
  • Minimise expenses by tracking and taking advantage of creditor discounts.
  • View and print creditor accounts showing current payables and payments.
  • Support for laser cheques from blank cheque stock.
  • Ability to write cheques from multiple cheque accounts.
  • Once Only Creditors
  • Automatically calculates due date on Invoice Entry & Due Date Report

Reports include;

  • Accounts Payable Trial Balance
  • Creditor Enquiry
  • Cheques Register
  • Cash Requirements
  • Invoices Due
  • Invoice Detail
  • Purchases by Creditor / GL Account
  • Invoices Awaiting Approval Enquiry
  • Adjustments Awaiting Approval Enquiry

 

Fixed Assets Register


Features include;

  • Enter asset acquisitions, transfers and retirements.
  • Choose straight line, accelerated, decelerated or define a method of depreciation.
  • View up to date accumulated depreciation of company fixed assets.
  • Calculate up to 13 accounting periods for each asset.

Reports include;

  • Additions Report
  • Retirement Report
  • Fixed Asset Listing
  • Depreciated Assets Report
  • Depreciation Estimate Report
  • Depreciating Assets Worksheet

 

Payroll

Features include;

  • Full featured Payroll with unlimited allowances / deductions.
  • Optional integration to Freight Movements modules for auto pay input.
  • Easy and flexible Time Sheet Entry.
  • Auto Computes Tax & Super amounts.
  • Electronic Group Certificate lodgements.
  • Electronic transfer file to Bank.
  • Optional Time Clock interface.
  • Support for laser cheques from blank cheque stock.
  • Auto Sick / Hol. / RDO accruals optionally interfacing to GL.

Reports include;

  • Payroll Summary
  • Payslip History
  • Pay Costing Report
  • Super Levy Listing
  • Leave Reports
  • Employee Listings
  • Group Certificates
  • Time Sheet Summary
  • Payroll Journal

 

Cash Book


Features include;

  • Quick posting of non Debtor receivals
  • Cash Receipts journal
  • Easily apply one-time or recurring receivals
  • Print deposit slip
  • Quick entry of non Creditor cash payments
  • Cash payments journal
  • Easily apply one-time or recurring expenses.
  • Support for laser cheques from blank cheque stock.
  • Ability to write cheques from multiple cheque accounts.
  • Once Only Creditors

Reports include;

  • Cash Receipts History
  • Cash Payments History
  • Cash Receipts Journal
  • Cash Payments Journal

 

Contact Manager


Features include;

  • Break down customers and contacts into groups for easy tracking .
  • Schedule and view pending actions (calls, meeting, etc.)
  • Up to the minute access to customers accounts receivable information.
  • Create invoices for a contacts on the fly from within the contact manager.
  • Generate preformatted letters for a contact using your word processor.
  • View customer sales history.
  • Maintain multiple contacts for each customer or prospect.
  • Convert prospects into customers

Reports include;

  • Pending Actions Report
  • Customer Contact Listings
  • Prospect Contact Listings
  • Sales Success Report
  • Customer Report
  • Prospect Report
  • Queries by User
  • Queries by Trip
  • Queries by Type
  • Queries Listing
  • Customer Contract Review
  • Customer Group Manager
  • Prospect Registration Listing
  • Customer Call Sheet
  • Prospect Call Sheet



Subcontractors Accounts Payable


Features include;

  • Process partial or full payment of invoices
  • Include Subby allowances & deductions
  • Easily apply one-time or recurring expenses.
  • Provides Recipient created tax invoices
  • Process manual or system generated accounts payable cheques.
  • View and print Subby accounts showing current payables and payments.
  • Support for laser cheques from blank cheque stock.
  • Ability to write cheques from multiple cheque accounts.
  • Once Only Subbies.
  • Automatically calculates due date on Invoice Entry & Due Date Report

Reports include;

  • Cheques Register
  • Cash Requirements Report
  • Invoices Due
  • Invoice Detail
  • Trial Balance Report
  • Driver Earnings Summary
  • History File
  • Post Manual & Instant Cheques

 

Purchase Orders

Features include;

  • Enter/Edit purchase orders and receipts.
  • Print Purchase Orders
  • Automatically generate purchase orders to restock inventory.
  • Update inventory items manually.
  • Track usage by individual item.

Reports include;

  • Unauthorised Purchase Orders Report
  • Authorised Purchase Orders Report
  • Open Purchase Orders Report
  • Void Purchase Order Report
  • Estimated Liabilities Report
  • Open Purchase Order
  • Item Activity
  • Item History
  • Inventory Items Needed


Order Entry


Features include;

  • Generate orders, invoices and quotes.
  • Enter/Edit customers on the fly.
  • Create and fill backorders
  • Easily change customer quotes into orders.
  • Track sales activity per salesman.
  • Process recurring customer orders without re-entering data.
  • Enter orders from multiple locations.
  • Preformatted laser forms for invoices, orders & quotes.
  • Generate recurring invoices on a weekly or monthly basis.
  • Auto Stock Pick from the Integrated ‘Warehouse Management System’.

Reports include;

  • Invoice Journal
  • Sales Activity Summary
  • Invoice Detail
  • Invoice Summary


Imagination without Boundaries

 

 

 

Reports include;
Trial Balance
Balance Sheet
Income Statement
General Ledger
Budget Categories
Budgets & Forecasts
Budget Variances
Graphs
12 Month Profit & Loss
User defined P&L reports
Calendar Year as well as Financial Year [ or part year ] reporting
Weekly Profitability reporting

Accounts Receivable

Features include;
Open item or Balance Forward statements, multiple versions.
Generate single and recurring transactions.
Track unapplied payments and past due invoices.
Process full and partial payment of invoices, process unapplied payments.
Generate late charges on past due invoices.
Generate Account Service fees
Maintain multiple shipping addresses per customer.
Adjustments / payments group to invoice / transaction
Generate Credit Notes
Enter Customer Sales Budgets & Forecasts
Assign Customers to reporting / industry groups
Integrates to S2 Logistics systems, StorePRO, AUTOSTORE, FREIGHTRACK, DepotPRO etc.
Reports & Enquiries include;
Customer Payment Performance
Sales Analysis & Graphs
Trial Balance
Customer Enquiry
Weekly / Monthly Statements
Account Detail Report
Overdue Letters
Debit/Credit Journal
Transaction reports
Monthly Transaction Summary
Invoice & Credit Note history

Accounts Payable


Features include;

Process partial or full payment of invoices
Easily apply one-time or recurring expenses.
Process manual or system generated accounts payable cheques.
Minimise expenses by tracking and taking advantage of creditor discounts.
View and print creditor accounts showing current payables and payments.
Support for laser cheques from blank cheque stock.
Ability to write cheques from multiple cheque accounts.
Once Only Creditors
Automatically calculates due date on Invoice Entry & Due Date Report
Reports include;
Accounts Payable Trial Balance
Creditor Enquiry
Cheques Register
Cash Requirements
Invoices Due
Invoice Detail
Purchases by Creditor / GL Account
Invoices Awaiting Approval Enquiry
Adjustments Awaiting Approval Enquiry

Fixed Assets Register

Features include;

Enter asset acquisitions, transfers and retirements.
Choose straight line, accelerated, decelerated or define a method of depreciation.
View up to date accumulated depreciation of company fixed assets.
Calculate up to 13 accounting periods for each asset.
Reports include;
Additions Report
Retirement Report
Fixed Asset Listing
Depreciated Assets Report
Depreciation Estimate Report
Depreciating Assets Worksheet


Payroll


Features include;

Full featured Payroll with unlimited allowances / deductions.
Optional integration to Freight Movements modules for auto pay input.
Easy and flexible Time Sheet Entry.
Auto Computes Tax & Super amounts.
Electronic Group Certificate lodgements.
Electronic transfer file to Bank.
Optional Time Clock interface.
Support for laser cheques from blank cheque stock.
Auto Sick / Hol. / RDO accruals optionally interfacing to GL.
Reports include;
Payroll Summary
Payslip History
Pay Costing Report
Super Levy Listing
Leave Reports
Employee Listings
Group Certificates
Time Sheet Summary
Payroll Journal

Cash Book


Features include;

Quick posting of non Debtor receivals
Cash Receipts journal
Easily apply one-time or recurring receivals
Print deposit slip
Quick entry of non Creditor cash payments
Cash payments journal
Easily apply one-time or recurring expenses.
Support for laser cheques from blank cheque stock.
Ability to write cheques from multiple cheque accounts.
Once Only Creditors
Reports include;
Cash Receipts History
Cash Payments History
Cash Receipts Journal
Cash Payments Journal

Contact Manager


Features include;
Break down customers and contacts into groups for easy tracking .
Schedule and view pending actions (calls, meeting, etc.)
Up to the minute access to customers accounts receivable information.
Create invoices for a contacts on the fly from within the contact manager.
Generate preformatted letters for a contact using your word processor.
View customer sales history.
Maintain multiple contacts for each customer or prospect.
Convert prospects into customers
Reports include;
Pending Actions Report
Customer Contact Listings
Prospect Contact Listings
Sales Success Report
Customer Report
Prospect Report
Queries by User
Queries by Trip
Queries by Type
Queries Listing
Customer Contract Review
Customer Group Manager
Prospect Registration Listing
Customer Call Sheet
Prospect Call Sheet


Subcontractors Accounts Payable




Features include;

Process partial or full payment of invoices
Include Subby allowances & deductions
Easily apply one-time or recurring expenses.
Provides Recipient created tax invoices
Process manual or system generated accounts payable cheques.
View and print Subby accounts showing current payables and payments.
Support for laser cheques from blank cheque stock.
Ability to write cheques from multiple cheque accounts.
Once Only Subbies.
Automatically calculates due date on Invoice Entry & Due Date Report
Reports include;
Cheques Register
Cash Requirements Report
Invoices Due
Invoice Detail
Trial Balance Report
Driver Earnings Summary
History File
Post Manual & Instant Cheques

Purchase Orders




Features include;
Enter/Edit purchase orders and receipts.
Print Purchase Orders
Automatically generate purchase orders to restock inventory.
Update inventory items manually.
Track usage by individual item.
Reports include;
Unauthorised Purchase Orders Report
Authorised Purchase Orders Report
Open Purchase Orders Report
Void Purchase Order Report
Estimated Liabilities Report
Open Purchase Order
Item Activity
Item History
Inventory Items Needed
Order Entry



Features include;
Generate orders, invoices and quotes.
Enter/Edit customers on the fly.
Create and fill backorders
Easily change customer quotes into orders.
Track sales activity per salesman.
Process recurring customer orders without re-entering data.
Enter orders from multiple locations.
Preformatted laser forms for invoices, orders & quotes.
Generate recurring invoices on a weekly or monthly basis.
Auto Stock Pick from the Integrated ‘Warehouse Management System’.
Reports include;

Invoice Journal
Sales Activity Summary
Invoice Detail
Invoice Summary